How to Pull Off a Successful Event and How We Can Help

Are you planning a special event and don’t know where to start? 

Event planning can be daunting, but it doesn’t have to be. You’re not alone. We at Amore Wedding and Event Decor have your back!

In this blog post, we will give you some tips on how to plan a successful event – and how we can help you out in some aspects!

So don’t fret anymore! With our help, you’ve got this! 

Let’s get started, shall we?


Successful event tip 1: Start planning as early as you can.

Planning an important event takes time, effort, and dedication. Make sure you plan as early as possible to avoid any last-minute surprises. Big events usually need months of preparation, and smaller events need at least a month or two of planning.


Successful even tip 2: Have an idea of what you want to achieve.

When it comes to events, there are so many things that you might want to happen. 

For example, you’re planning your wedding. Do you want a beach wedding or a church wedding? Do you want it to be super formal or more relaxed and casual?

And take note, just because you’ve decided on the things above doesn’t mean you’re done. You still have to discuss the colors for the event, the number of people you want to be invited, the food…

See what we mean?

Make sure you have clear goals for your event and set some milestones. These milestones will help you measure your success and identify any potential problems.

It’s also important to be realistic about your goals. You don’t need to plan the most perfect event, but you must set goals that you can achieve. 

The best way to go about starting planning is to ask someone who has experience in planning events. Maybe you can talk to an event designer in Vancouver, WA (like Amore Events and Design). You can also go to various forums in Facebook groups of brides and event planners to get some tips on how to begin.

Speaking of what you want to achieve, we at Amore can help you out with the flowers once you’ve decided on a theme. Aside from us knowing what you like, we can make recommendations on the flowers that will fit your look.


Successful event tip 3: Create a timeline.

Once you have a general idea of what you want to achieve, the next you need to do is create a timeline. Doing so will help you see what needs to be done and when it should be done. You can also use this timeline to keep tabs on your progress and check if you are on track.

We can help you with this part by giving you realistic times on our end. If, for example, it will take us a week to assemble a backdrop filled with your favorite flowers, we will tell you. That way, you will know when you can expect us to be done, and you won’t be panicking if we complete your requirements before your event.


Successful event tip 4: Set a flexible budget.

Once you know what you need and have identified your goals, you will need to set a budget. The budget will help you stay within your funds and ensure that you don’t overspend.

For example, on our end, event designing is not a cheap venture. Once we get to know your budget, we can make recommendations that will not go past your set budget.

Of course, there might be items that you didn’t account for. Transportation and food costs are the usual suspects. It happens. So make sure you also set aside a contingency fund. 


Successful event tip 5: Be adaptable and have multiple backup plans.

No matter how well you plan the event, things are going to change. Events never happen without at least one issue. Sometimes, supplies and materials will become unavailable, or the venue may change its policies. 

So for example, on our part, you want sunflowers. Obviously, we’ll do our best to source them, but they can either be expensive during the season or not available, meaning you’ll have to select different flowers. We can give you options for substitution while still keeping your event’s theme. 

Be sure to be flexible in your planning to accommodate any changes that may come up. Keep in mind that the important thing is that the event pushes through.


Successful event tip 6: Check the venue! 

Plans are great but like any event designer in Vancouver, WA worth their salt will tell you, they’re nothing if they cannot be implemented. That’s the reason you have to visit the venue physically. 

Calls are great but there’s nothing better than actually seeing the venue for yourself and imagining if what you are planning will work. And we’d appreciate it if you brought us along for the ocular. That way, we can also tell you, based on our experience, how we can best arrange our flowers for your event.

Plus, you’ll be able to see other things you might not have thought of before, like if the venue has a lousy parking area, if there’s construction that will still be ongoing when your event starts, or if it’s not friendly to disabled people.


Successful event tip 7: Have a team.

Successful events cannot happen with just one person doing everything. Break up the various elements of the event into sections (e.g. registration, catering, transport, parking, sound, music, etc.), and make sure there are team members assigned to each. 

The great thing with assigning a team for each element is that they can focus on the assigned tasks and be accountable for their completion. 


Successful event tip 8: Have a rehearsal or run-through. 

At least a week or two before the event, make sure to meet up with your team and have a go-through of all aspects of your event planning and event designing. Brainstorm on every possible angle about what could go wrong and try to troubleshoot it at this time. It’s the perfect moment to put together some rough plans for how you’ll tackle any potential issues that may arise. 


The success of your event depends on being meticulous for details, details, details!

To summarize, you must be meticulous about all the details in each stage of planning. From budgeting, assembling a team, choosing and preparing the venue, and talking and negotiating with the vendors, you cannot be complacent if you want to have a successful event.

Speaking of vendors, if you need event design and planning services in Vancouver, WA, you don’t need to look any further. Work with us at Amore!  We can help and cover your every need, from flower arrangements and ala carte services to full-service planning and design. 

And not only that: we’re professional. We value being on time, and we are very detail-oriented.

We specialize in turning your dream event into reality. All you have to do is show up and have fun!

Reach out to our loving team today, and discover a new world of design and style. We look forward to hearing from you soon!