Guide to Choosing Event Venue in Vancouver, WA

choosing event venue

Are you preparing to host an event anytime soon?

One of the most important things you can do in the process of event planning is to choosing event venue. But with so many venues to choose from, you might be confused about how to actually pick the correct or the appropriate one. Where do you even start? 

What to consider when choosing a venue for an event? Well, wonder no more! Read this article for factors (which are in no particular order) you should consider before deciding on your venue.

Your total event budget

One of the biggest factors to consider when choosing event venue is how much you are willing to spend.  Keep in mind that the venue is not the only cost associated with hosting an event.  You will also need to factor in the cost of food, drinks, entertainment, invitations, and decorations, among many others.

With all of these costs adding up, it is important to set a budget for your event as a whole and then start looking for venues that fit within that budget. There’s no point spending more on just the event alone if it means you will compromise on the other factors of the event.

Choosing Event Venue

Another factor to keep in mind while you are planning your event is where you are going to hold it.  Where will your guests be coming from? If most of your guests are local, then you might choosing event venue that is centrally located and easy for everyone to get to.  

However, if you have guests coming in from out of town, then you might want to choose a venue that is closer to the airport or other transportation options. 

You will also want to consider traffic patterns and peak travel times when choosing your venue’s location.  The last thing you want is for your guests to be stuck in traffic while trying to get to your event!

All the amenities that the venue offers

When you are looking at different venues, it is important to consider the amenities that each one offers.  Does the venue have a stage and a dance floor?  Will the parking and bathrooms be enough for all the guests you’re planning to have? 

Also, does the venue have easy access for people with disabilities? Or will people who are disabled have a hard time moving around? All these are important considerations to make sure that the place you’re considering is the right one.

The time of year you are having your event

Take into account the time of year you are having your event. If you are planning a summer barbecue for example, then an outdoor venue might be perfect. But if you are holding a holiday party, you will want to find a space with heat and air conditioning to keep your guests comfortable.

The time of year can also affect the price of venues.  Venues are typically more expensive to rent during the peak season (May-September in the northern hemisphere), so if you are looking to save some money, then you might want to consider holding your event during the off-season (October-April in the northern hemisphere).

The atmosphere of the venue

Think about what kind of atmosphere you want for your event. If it’s formal, you might not want to book a casual-looking place, right? Of course, you can always tell your event designer in Vancouver, WA to style the place appropriately, but that is additional work and might not fit your budget.

The rules flexibility of the venue

Remember, any designing wants you may have are subject to the rules of the venue. Say for example you want a bunch of cloth drapings coming from the ceiling. You’re going to have to ask the venue if they allow that and the other things you want to happen.

Some venues might allow some venue modifications for free, while others will charge you additional fees. when choosing event venue It’s best to find all these out so you will have no surprises when it comes to costs.

The layout of the event venue

It’s essential to think about the different elements of the space when you are considering an event venue. This is particularly important if you have things like keynote speakers, a performance that will happen on stage, or things like decors or setup that need to be visible. Make sure to think about how your event will flow before you choose your venue.

The capacity of the event venue

When you are looking at different event venue, make sure to check the capacity to ensure that it can accommodate all of your guests.  You don’t want your guests to be crammed into a small space or have difficulty moving around the venue.  

Also, consider the different activities that will be taking place at your event. There should be enough space for all of them! For example, if you are having a dance party, then you will need to make sure that there is enough room for everyone to dance comfortably.

The staff at the venue

Make sure the staff at the venue are professional and courteous. No matter how beautiful the place is, or no matter how well the setup is done, if the staff is not up to par, it will reflect badly on your event. 

Staff members of the venue should be able to answer all of your questions and help you with any problems that might arise. They shouldn’t only be nice to you but to everyone involved in the party as well, including your suppliers.


Various customer reviews of the event evenue

You want to make sure you are booking a venue that has a good reputation. Check out the reviews of the venue online. Did other people have good experiences there or not? 

Of course, just because there are negative reviews doesn’t mean you should give up on the venue already. Try to find out if the negative reviews are warranted or if it was just a one-time incident. That’s especially if your heart is set on this venue already.

If the event venue has corkage

Some venues have suppliers that they accredit, meaning they work with only those suppliers. However, you may not necessarily want to work with them. You might have your own suppliers in mind.

If you decide to go with the route, do know that some venues will charge you corkage for choosing suppliers who are not on their accredited list. 

Whatever venue you choose, Amore Wedding and Event Venue Decor will make it beautiful for you.

When you are looking for a venue for your next event, there are a lot of things to consider. But if you keep these tips in mind, then you will be sure to find the perfect venue for your needs!

And whatever venue you choose, rest assured that Amore’s event design & planning services in Vancouver, WA will help you achieve the look you want. Just tell us what you want to happen, then relax and enjoy your event as work our magic.

Contact us today and let’s get started on bringing your floral arrangements and event decorations to the next level!