What Does an Event Planner Really Do?

Have you ever wondered if hiring an event planner is really worth it? 

We’re sure you’ve thought about just doing event planning yourself. After all, it’s your event! It should be pretty easy. Organizing things is something you enjoy anyway.

Besides, once everything has been planned, you can just sit back and let things happen, right? Nothing will go wrong!

Well, we all know that’s not really how events go. 

If you do all the planning and executing, you won’t be having any fun at all while the event is ongoing. You’ll be noticing little details, troubleshooting everything that will go wrong, and stressing about possible out-of-budget items. And while that’s ongoing, you have to make sure your guests are enjoying the whole time!

At the end of the day, you’ll be tired, frustrated, and feeling left out of a supposedly happy event. Not exactly a nice formula to think about, wouldn’t you agree?

This is where event planners come in – to make your life easier! Believe it or not, event planners do more than just book the venue and order catering. 

An event planner’s job is multifaceted and ever-changing, requiring a unique blend of skills. This includes creative problem solving,t, vendor negotiation, budgeting, customer service, marketing, logistics, attention to detail and so much more!

If you’re still not convinced that hiring an event planner is the way to go, read on to find out everything they do and how they do it.


1. An event planner will ask you questions.

Way before the event happens, the event planner’s job already starts. They will sit down with you and ask you questions to figure out exactly what you want to happen for your event. 

For example, you want to get this particular event designer in Vancouver, WA. They will ask you why that particular supplier and then note down that supplier to be contacted later. 

Aside from that, they will find out what your event is for, the number of guests, and other general details for the party.  With this in mind, do note that it is very important to be honest with your planner, especially with your budget. If they do not know your budget, they will not be able to make appropriate recommendations.

But if you are open with them and communicate to them exactly what you are looking for, they will be able to help you create a very memorable event.


2. An event planner will be the one to talk to all your chosen suppliers.

One advantage of getting an experienced event planner is that they already have a network of suppliers. If they’ve been in the business for a long time, it just means that they have already built their list of contacts that handle different event needs. They also already know who the suppliers are that can be trusted and who shouldn’t be.

Imagine if you’d have to be the one to vet all the suppliers one by one. With so many doing, say, event designing, you’d have to go through the entire process of looking for some you actually like, narrowing it down to three or so, then having to talk to each one until you decide on who you want.

You wouldn’t describe that as proper use of your time, right? Especially if you’ll be doing so much more for your event. Why not just leave that to a planner instead?

Aside from that advantage, your planner already has experience working with those people on their list, so they will know how to handle each one. Your planner can also recommend suppliers that they’ll know will work with what you want for your event.

Plus, if you’re nice to your event planner, they can help you get the best prices from these vendors. Now that’s an awesome perk!


3. An event planner will bring you peace of mind.

So it’s the day of the event. Instead of you finding yourself panicking, you will just find yourself looking on as your planner organizes… well, pretty much everything. 

They’ll arrive earlier to make sure that everything is being set up on time. They’ll also follow up with suppliers or vendors who arrive late. They’ll also be the ones talking to the event venue, event marshalls, random people…

In short, they will be your representative during the event. They will take anything stressful away from you and handle it.

You’ll especially appreciate them if anything wrong happens during your event. And let’s fact it – things can and will go wrong, no matter how hard we want things to be perfect. Mistakes are made, accidents happen, things get left behind, entertainment doesn’t show up… the list is long!

But because you got an experienced event planner to help you out, they’ll be able to quickly solve these problems. You might notice things going wrong, but you’ll also soon notice how fast these fires are put out. 

All you’ll need to do is relax and enjoy your own event. You’ll actually have fun instead of worrying about things that can go wrong!


4. An event planner will help wrap up your event.

Guess what comes after the event?

The egress of suppliers, the payment of vendors, the cleaning up… so much more. Imagine if you didn’t get an event supplier. Not only would you not have had fun, but you’d also be sticking around far longer as you supervise catering cleaning up, the decors being taken down, and payments being made.

But if you get an event planner, well, you can practically leave everything up to them. They can supervise the dismantling of setups, checking for any damage, cleaning of the venue, and all the other things that happen when events end.

You can also leave with them the payments for all of your vendors, especially if you trust your planner. We suggest separating each payment into envelopes so that your wedding planner doesn’t have to count them out. But they will know how much each supplier is owed – they are organized, after all!

And when all that’s done, there’s nothing else to say but congratulations! You had a successful event, and you didn’t get stressed, all thanks to your event planner!

Event design & planning services in Vancouver, WA make your event planning easier.


We hope that after reading this article, you’ll have a better appreciation for event planners. Of course, we’re not going to force you to get one for your important day. But do keep in mind that they’re more than just an expensive service – they’re for your ultimate convenience and peace of mind.

If you do decide to engage the services of an event planner, rest assured that we at Amore Wedding and Event Decor will be more than happy to work with them so that you will get the look for the event that you desire. 

Get in touch with us! We promise that we’d be more than happy to discuss with them (and with you) your event needs, and see how we can bring out your vision for flowers during your special occasion.

Looking forward to working with you (and your event planner) soon!